Spring 2026 Update: QR Payments, Calendar Sync, Flight Log Import & More
We've spent this quarter heads-down on the things groups have been asking us for. The headline updates touch payments, scheduling, flight operations and a brand-new asset type — plus a handful of smaller pieces that quietly take work off people's plates. Here's what changed.
SEPA QR payment requests
Collecting money from co-owners is one of those tasks that should take seconds and routinely doesn't. Admins can now create batch payment requests, and Kai generates a unique SEPA EPC QR code for every member. Members open their banking app, scan the code, and the payment comes up pre-filled — correct amount, correct IBAN, correct reference. No retyping, no mistakes, no follow-up. It works with any European banking app that supports SEPA EPC, including N26, Revolut, ING, Sparkasse and the rest, and each member gets a unique reference like PR102-M045 so reconciliation actually adds up.
We added the same flow in reverse for reimbursements. When a member has covered a group expense out of pocket, admins can generate QR codes with that member's IBAN so the group can pay them back the same way.
iCal calendar feeds
You can now subscribe to your Kai booking calendar from Google Calendar, Apple Calendar or Outlook. Each group and asset has its own token-based URL that stays in sync automatically — per-group or per-asset, your call. Event details are sanitised so an external calendar only ever shows what's appropriate, and feeds are revocable if you need to reset access. The simplest version of the win: nobody switches apps to check whether the plane is free this Saturday.
Flight log import (KML)
Pilots using SkyDemon or ForeFlight can now import flight logs straight into Kai. Drop in a KML file and Kai parses it server-side, detects takeoffs and landings from altitude data, and extracts block times, flight times, departure and arrival airports and landing counts. The source app is auto-detected, the usage log form is pre-filled, and you review and submit instead of typing. Available as drag-and-drop on web, the Share Sheet or document picker on iOS, and the equivalent on Android. For pilots logging twenty hours a month, this is meaningfully faster.
Yacht and sailing vessel support
Kai now treats yachts, sailing vessels and motorboats as a first-class asset type, with fields and workflows built for marine use rather than retrofitted from aviation. That means departure and arrival port tracking, nautical miles, engine hours, fuel and water consumption per trip, marina fees as a per-trip variable cost, crew-on-board logging, and weather conditions. Maintenance comes with ten marine-specific templates out of the box — engine service, winterisation, hull and antifouling, rigging, sails, and the rest — and the right ones surface based on the vessel type. Combined with the existing booking, expense and maintenance features, Kai now functions as a full management platform for yacht co-ownership groups and boat clubs, not a side use case of the aviation product.
Consumable tracking
Aircraft groups (and beyond) can now track consumable levels on each asset — oil, oxygen, TKS fluid, hydraulic fluid, or any custom consumable you want to define. The interface uses visual level bars with traffic-light colour coding, max capacities and alert thresholds you set per consumable. Pilots report remaining levels as part of their usage log; levels update automatically on submission; and when something drops below threshold, the whole group gets a push notification. Mostly this means nobody else turns up at the hangar to discover the oil is empty.
Airport landing fees
Groups can now configure their known airports and Kai will calculate landing fees on every usage log automatically. Fee rates can differ for local versus cross-country flights and weekday versus weekend, with flight type and day type detected automatically. Per-landing charges work for local flights, including touch-and-goes, and the fees show up as separate line items on invoices. One more piece of monthly arithmetic the treasurer doesn't have to do by hand.
Accountant invoice forwarding
For groups that work with an external accountant, Kai can now forward paid invoice summaries on a schedule of your choosing — monthly, quarterly or annually. Your accountant gets a summary email with a secure download link to a ZIP of all paid invoice PDFs for the period. No more manual exports the day before the deadline.
Referral program
If you like Kai, you can now share it and save. Every user has a unique referral link. When someone signs up through your link and subscribes, you earn a 20% discount on your annual fee. Discounts stack — refer five people and your next year is free — and any excess credit carries over into the following year. You can track your referrals, your credits and the discount breakdown from your settings page.
In-app support tickets
Support has moved inside the product. Create and manage tickets directly from within Kai, categorise the issue (bug, feature request, billing, question), set a priority, attach screenshots, and follow the conversation thread in one place. You'll get a notification when we reply. No more bouncing to email or an external help desk just to ask whether something's a bug.
What's coming next
We're working on Flight School Edition for flight training organisations — student management, lesson logging, syllabus tracking and EASA compliance tools. It's close, and there's a waitlist if you run a flight school and want to be in the early group.
Everything above is live now on your current plan.
